City Council Informal - 09/16/2025

on a fine and sunshine day. Yes.

Uh welcome to everybody. Okay. Uh we have uh Dr. Ross Hammond and Rosemary out and Mrs. Henley will be running late, but we can go ahead and get started.

All right. So, Mr. the mayor, members of council, the first briefing will be provided by our um storm water oversight board and also our program manager, Jacob's engineering. Going to give city council update on the flood protection program. You'll first hear from Jeffrey Waller who is the chairman of the flood prevention flood prevention oversight board followed by Alicia P of Jacobs.

If you look out any window, we have an unplanned uh show and tell item going on outside today.

I'm Jeff Waller, chairman of the flood prevention bond referendum oversight board. The flood prevention bond referendum included seven master projects with 21 projects uh in the 2021 bond referendum along with 10 support projects and 10 other active projects.

The resolution creating this board calls for report every 3 months. I was last year in June, so this is the third month. Um, since the last report to city council, uh, the board has received briefings from Mike Tippen on the, uh, from the storm water engineering center on on modeling storm water on the PC swim model. This provides the foundation for all the work that uh, is going into the this program.

It shows pipe sizes, pump stations, and tide gates. Another briefing Mike gave was a program summary from day one to our two new uh high school students to kind of explain what's going on in the program. Uh Jennifer Lingren of media and communications provided updates on communications and centralizing communications and post on the website, blogs videos views email newsletters, Facebook, and a fourth

grade initiative uh going to Virginia Beach City Public Schools. And and as a side note, I volunteer regularly at Bayside Elementary School. And I've already told the principal and the fourth grade teachers that when they get this curriculum, if they want my help help, I'll be down there. The principal asked if I was an expert and I said, "Compared to a fourth grader, I'm pretty good."

And then Jonas already gave a presentation on maintaining our existing storm infrastructure program.

Highlights listed in the uh August 25, 2025 status report from Jacob's Engineering show, the following are underway. Uh and these are pretty much every month. Windsor Woods Tide Gates is getting ready to wrap up in the next 2 or 3 months. Uh South Bay South Plaza Trail Presidential Boulevard drainage is wrapping up. Bo Creek Storm Water Park.

Um, SeaTac drainage, First Colonial Ocean Boulevard drainage, the Eastern Shore drainage improvements, brick project. This is a building red infrastructure communities uh includes two pump stations, Cape Henry ditch work and elevating Len Haven Drive. And this is being uh ready to go to advertisement.

One one highlight in the August report shows that the total program estimate has increased from 1.1 to 1.5 billion with the B dollars.

And I hate to give this to Licia, but she has more details that she'll share with just a minute in just a minute.

Future activities for the board include uh we want to do a site visit uh again to Bow Creek Storm Water Park. We've been there a couple times. Uh next summer we want to go back to Lake Windsor Tide Gates cuz the construction of some of the bigger improvements is getting ready to start and the shore drive work will begin next year and we want to go out and see that.

So our our request of city council um we had the presentation from the commun communication group. This is a great outreach for our community and the board supports the expanded community outreach for the uh flood prevention program. So if that ever comes up, it has our support. The board will uh advise city council members when the topic of our monthly board meetings is in your drift

district. So you can join it join us at our meetings.

And I'm sure you already do this, but please remember your the flood prevention program for your district meetings and your uh open houses. And if you'd ever like support from the the board for anything, please let us know.

Um city has been awarded $63 million in state and federal grants and we'll submit soon on another $44 million in grants. We have welcomed two new student members. We had two graduate. They're off to college. Hope they're doing well.

And uh we have uh two new ones.

We meet uh the board second Tuesday of every month at Town Center. Our meetings open to the public. The board has a website accessible from ripple effect.

Our email address is posted in case you want to email. And our board still remains looking forward to being a part of the flood prevention program. And with that, I'll turn it over to Lysa.

Well, good afternoon. I'm excited to be here today and give you an update on what what's going on with your invested on the flood protection program.

Um, these are the the two magic slides I'd love to show you every quarter. So, it's like, watch the colors. We're going to see what moves. So, we're going to have four boxes move. from second quarter, we had these four boxes that I'm going to show you that have moved to a different milestone in the third quarter. So you can see Church Point, thorough grid, the best management practice and conveyance project, we've

had to split up into two phases, phase 1 A and phase 1B. Phase 1 A is moved to the 30% design phase. Phase 1 B is in the planning phase. Point Z pump station, you can see it moved from a 90% design over to a 100% design. And we've had the in that design build column, you'll see that darker purplish blue.

That's the Windsor Woods, Princess Sand Plaza, the Lakes Mega Bundle project we called it. And we're getting ready to get a G a formal guaranteed maximum price submitted from the design build team. So they're approaching a 60% design. And so they've been very active and very busy. Right under that, Lake Bradford Chub Lake project is also a design build project. We've awarded that

and the design has been given a notice to proceed. So, it may not seem like a lot, but that's a lot of work and that's a lot of different parts or pieces that are moving and continuing to move. The ones that aren't moving, they're still working. We're still like, if you're in 60% design, it takes some time to get to 90 to 100. So, everything is still moving forward. All the projects are at

some phase of planning all the way through construction.

Uh now I wanted to tell you when I come and see you in December and we talk about uh Q4 we'll have three projects that have met a new milestone. The phase A of the Church Point drainage improvements that's going to have reached a 60% design and as Jeff mentioned the Eastern Shore Drive all that bundle of the brick program that will have went through construction bidding. We've advertised now and by

December we hope to get some bids and figure out get that project moving forward quickly and we should be ready for commissioning and testing of the drainage improvements at CEKC. So we're continuing to make steady progress which is great.

We've spent so far through the end of August about $132 million on this program. In the last quarter we spent just under 14. When these design build projects get to the construction phase, you're going to see those dollars ramp up significantly from a quarterly investment.

This is the slide I'm here to really talk to you about today. As Jeff mentioned, the project has the program has increased from about $1.1 billion to about 1.155.

And I'm going to go over why that's changed and what's gone on. But you can see from this, we've always had seven, we call them master projects where the 21 that were in the bond referendum are grouped by they're either hydraulically connected or it makes sense they're in the same watershed. You can see the Windsor Woods, Princess Plaza, the lakes is the one at the very first row up

there that has increased the most. It's gone from a conceptual planning estimate of 504 to nearly 60% design estimate of 803 million. I'm going to talk about that in a second. Eastern Shore Drive has remained steady. Lake Bradford Chub Lake has gone from 158 million to 181 million. So just a little over $20 million increase there. Central Resort District has remained steady and then we

finished a lot of planning in the Southern Rivers Watershed and that has doubled more than doubled the cost of that which we're going to talk about too. So there are three main reasons that the program has increased significantly. We have more information and having that revised scope and I want to remind you I'm not making an excuse for anything. The program when you approved it in the bond referendum was based upon

conceptual projects that had not been engineered. There was no preliminary engineering. They were concepts.

engineers gave you a concept based upon a similar port work that they had seen in other places and said this is what we think it's going to cost. Those were also precoid dollars. So some of those estimates were from 2017.

So since that time when we have approved the dollars in 2021 we've refined the scopes of the projects. We've been out in the field for all the locations. We know what exactly has to be done. We know environmental conditions. We know roadway coordination that's needed. We know bridge elevations that have to be changed for some of these drainage improvements. We know a lot more than we

knew when it was an idea as as if you were going to build a house. The same thing you would have a lot more after you've done some due diligence of your property and all that. And we all know I've been talking to you several months and several quarters over the last couple several years. Cost escalation continues to affect the program.

uh global market pricing are still continue to increase for some of our priority commodities.

I'm not I'm gonna giving that the presentation this quarter but you know concrete metal pipe continue to increase. Those have not stabilized.

Some of the others have but we're also seeing labor cost increases. This is primarily due to shortages of staff.

contractors cannot get enough people to be committed to the full duration of their project and so you have to pay people more to stay on board and that is particularly true in specialized fields whether it's electrical mechanical and um heat HVAC um um fields those are really hard to get good labor resources there still remains some uncertainty um some of the things we order primarily

the big electrical switch gear those type of things that are going to serve the pump stations we build we're giving our best estimates at that, but we're also uncertain about how the tariffs are going to impact those any given time um where we're at right now. So, those are the kind of the reasons about why those have costs and those are um really well documented. You know, na nationwide.

This isn't just something that's affected the city's program. This has affected nearly every large infrastructure program building program in the country for the last five years at least.

Let's talk about Windsor Woods and Princess Hannah and Lakes bundle that big design build project.

So we baseline the project at 30% and we were waiting for 60% to get a better estimate to really figure out where we're going because there was a lot of uncertainty at the 30%. Cost escalation is the primary reason. And if you think about it, we had a number initially from 2018 for this bundle. So precoid and now nobody escalated that for the year it was going to be built and it's not even

going to be finished completely until 2031.

So escalating that alone is going to increase that significantly. Maybe um not as much if you had escalated initially. We didn't know what inflation was going to do to us all. I think we still don't know entirely what it's going to do to us all even in the 5-year window. But other issues have affected the program too. Um, a lot of environmental coordination. I know you guys have heard a lot about that with

the different projects with the Pleasure House Point project with the wetland issue that affected the North London Bridge Creek pump station. Thalia Creek has some bank stabilization that we need to go in and do some dredging to make sure that that bank is stabilized. We need that um creek in there for the pump station to work properly. So, there's a lot of preservation and mitigation of

wetlands here and there. So, a lot of environmental coordination that we couldn't have known the extent of it until you got out in the field and did a lot of due diligence and some field surveys. Also, roadway coordination for this bundle. We had to raise South Boulevard for some drainage coordination. And then we're rerouting access to Lamplight Lane from Linhaven Parkway. So, those are things are I

don't want to give you like an entire litany of reasons why costs have changed. We can provide that if that's something you're interested in, but we wanted to give you a realistic understanding of why these costs are going up.

as we continue moving forward.

The next project I want to talk about was Lake Bradford. It's it's very similar situation. It's primarily gone up. It's a 20 million increase and that's primarily from a cost escalation standpoint. This project will also be finished in the 2030 2031 window by the time it's completed 100%. And there's been a lot of environmental coordination for this one. A little bit different than the Windsor WHIS bundle. This

coordination is a lot of there are a lot of tidally affected wetland and waterways near Lake Bradford and Chub Lake. You can imagine that is affected by tide. So there's a lot different environmental coordination that you need to do than when you're dealing with freshwater issues. a lot of bank preservation uh lake bank uh banks and beaches of around those lakes the Bradford and Chub

lakes they need some they need some protection from corrosion and erosion and it's going to take a lot of excavations to get this project done and of course you know we're building an outfall four miles out into the ocean right you know in a hurricane affected region so all of those things increase your risk and increase the contingency that we need to put on a project this early in the phase

And then the Southern Rivers project, it consists of the Pungoy Road improvements and the Westnet Creek Bridge project.

This project, this master project has doubled in size. I believe most of you are familiar with the Pongo Road Ferry.

There was a pres public presentation that's been given a few times explaining the challenges that are primarily environmental and roadway coordination.

um the poor low-lying saturated soils that have led to the need to look at different options which were looked at and also whenever you have to do a NEPA study a national environmental policy act study it adds a lot of time and cost to your project. It's a federal program you have to comply with for environmental compliance. There was some roadway coordination with the Blackwater Road and the Pungoy Bridge extensions

too that um the depth of that coordination was not known when this project was conceptualized.

Westneck Bridge is the one that has really gone up and that project just finished its preliminary engineering report and this is a unique project.

It's the only one in the program that uses a series of minor gates and um that are administered from the bridge itself.

So that type of construction is complex and when you combine it with the similar environmental conditions and the roadway conditions that that project's coordinating with the costs were nearly double. I would like to note that this project is in your sea level wise report that you had prepared previously by Dubberry and Associates and is under consideration as a coastal storm risk

management program with the Army Corps of Engineers. So that project is like I said is still in the very early planning stages but a lot of more information is known about it today than was known back then.

So the key takeaways I want you to remember I want you to take away from this presentation. It's not necessarily the best news I have had to give you in other presentations but the good news is that we are on track to spend the 567.5 million of bond funds within that 2032 window. We're going to spend a lot more than that, but we're going to spend the bond funds. And within the 10-year

window, the highest priority projects that offer greatest value to the city are going to be completed. We're going to protect a lot of people from flooding. And all the phase one flood protection projects that you identified and put into that referendum are underway, though I note some of them are going to likely extend beyond the 10-year window for a lot of reasons.

Permitting coordination roadway funding, all those things I've talked about. This is a picture of the Windsor Woods Tide Gate installation that Jeff and the oversight board team have visited a few times and I'm told that it performed amazingly during some of the recent weather events. So, it's already making extreme value to the neighborhood.

So, even though we have a lot to go, we've have a lot to move forward. We've only spent 132 million of the 1.5 billion. I want you to know that we're getting it done still. So, just reminding you, Jeff listed those projects that are in construction. You can see on the left side, there's the Bow Creek Stormwater Park. On uh my right, the right side is the first colonial road ocean drainage improvements project.

The Lake Bradford dredging has been completed and Old Forge Road and Red Lion Road drainage improvements have been done. So, we've done a lot of work throughout different parts of the city.

Clubhouse Road drainage has been completed. South Plaza Trail, Presidential Boulevard drainage improvements have been completed as have SeaTac. It's nearing completion in Cape Henry Canal. Sewer has been relocated so that we can better effectively use the canal. So, we're doing a good job of getting work done. Keeping the work moving forward is I think the most important thing and not stopping in the

ball and just having gaps, but we're also communicating to the people what's going on, what are we doing and why are we doing it. That was one of the early mandates we got from this board, the city council, was to make sure that we have a robust outreach program. And these are a few of the slides that Jeff referenced that the communications team came to the oversight board and gave a a

presentation. I'm not going to give you all of them, but there's a few good concepts I want you to recognize that we heard from you and we're acting upon them. We have um the communications group is doing an excellent job of taking projects that are from a concept to giving a content giving it a context.

People understand what does this project mean? I've heard Southern Rivers master project. Well, now I know what that means. You we have web pages, we have blogs, we have the video productions, graphic design, photography. You have some of the nicest public outreach materials that I've seen in any of the programs I've worked on anywhere. It's very visual. It's very attractive. You want to read it. You want to read the

videos. Um, they're also taking it from that content and tying it to a community. So, it's not ambiguous.

People understand exactly how it's going to benefit them in the future when we get this project finished. So, that's really important. That's often a gap in programs. You get to the context of why we're doing it. But now, we're getting to the community level. We're doing that through emails. We're doing that through news releases, printed material, YouTubetubes from social media, and it's

been pretty effective. We've published 43 blogs, and there's been more than 27,000 views of those blogs. That's an average of 615 per blog. I think that's pretty a lot because a lot of people don't always take the time. The most viewed ones were debunking the Pleasure House point myths, five things to know about coastal flooding vulnerability, and the three types of flooding that the

city experiences. A lot of people, you can see, went took the time and read those blogs. Now, the how it works videos are impactful. I encourage you to read uh I watch them every time we publish a new one. They're between three and six minutes. They're very informative. And we've had 122,000 people watch those videos.

And the most popular ones are the Windsor Words Tide Gate because that's really cool. Bo Creek Stormwater Park and this how do we size storm water pipes. All of them have gotten more than 10,000 views. those videos alone. So, people are actively engaging in our community outreach program. Um, social media, we've had 155 posts and almost 900,000 impressions. People are seeing it and click it and taking a quick look

and see what's that all about. And then some of the one they're most engaged about was the pleasure house point. And then the federal funding, the level of funding the city has been successful in getting to support this program. So, my last slide here, I just want to show you it's not a oneandone. This is the web page views that we get on the flood protection site that Jeff had up there a

few minutes ago. We're consistently about 1,400 to 2,000 people clicking on that website every month. So, people are still wanting to know how things are going and how things are. We post the oversight board information on there.

So, there's a monthly status report on the program, which you all get. And we also update the project pages as things occur and milestones are achieved. So with that, I just want to thank you.

This is a picture of the pleasure house point as the construction that's been finished so far. So you can see it's pretty significant. So at this time, Jeff and I will take any questions you may have for us about the flood protection program.

Michael, the Bo Creek project is that's going to be spectacular. Okay. Worth.

Anybody? No. Okay, thank you.

Thank you for the presentation. Um, going forward, we're going to have some hard decisions to make about how to fund the difference between the 567 and the 1.5 billion. And I think it would help the narrative if we knew the difference, the cost difference between um cost escalation and increased scope.

So, you know, we started off at 567. We were going to do this. Now we're doing that. How much did that cost us? And how much is cost escalation? Um, I just think that would help us explain and understand and get people to understand uh where we are and why we are where we are.

We can provide you that, sir.

Thank you.

Oh, and if the um the increase in scope, are we pretty confident where we are now that we've identified the total scope of the project?

Well, there are still several projects in the planning phase, but I think we have a much better number for those projects. I wouldn't say 100% total scope, but I'm going to let Mr. Hansen come up and add his two cents.

Thank you, Councilman. Uh good question about scope. Uh scope creep is is something that we're aware of and that we watch for. Um I don't know that I would say that most of these projects have had have experienced scope creep.

Um typically when we talk about scope creep that would be where we propose if I used a building for instance and we said we were going to do 25,000 square ft and then uh an additional user came in and we wanted to add another 10,000 square feet. That hasn't been the case with our flood protection projects for the most part. What we're dealing with is an issue where our initial estimates

were based upon round numbers of of what somebody else had done some somewhere else. So for instance, if we proposed a pump station and we estimated that pump station to be a 250gallon per per second pump station and after the calculations were done, it needed to be a 350 gallon per second pump station to handle the drainage. I don't know that I would call that scope creep. you might and we can certainly give you a

report on that. But to answer your question, we believe that we've we've got the design down to the to the way that it is, but we have not added a bunch of new elements to the projects. I I just I wanted to be clear for everybody that's listening.

Just so I'm clear is that uh at some point in time we told the public we were going to do this for $567 million.

Yes, sir.

Okay. So now we're going to do these added things for whatever reason whether it was we didn't know about it up front or we've increased the scope because it a better way to do things. So we're not so baseline is not where we started.

Okay. If we' have known everything that we knew know now you know that would have been a different dollar figure.

It it would have been a lot closer. I'm sorry I didn't mean to interrupt you.

I'm just saying that that that would be helpful that it's like well there were a lot there were unknowns you know things that were added to the project. I'm not blaming anybody. I'm just saying that it'd be helpful to know how much of of our increase in cost is that versus just uh the increase in materials and labor.

Yes sir. I understand. Thank you.

Okay.

So if I could ask a follow on question.

Thank you all for the presentation. Of course Jeff thank you for your work. LJ, so the bond referendum and Mr. City Manager too, there's certain projects that are listed in the bond referendum the citizens pass no matt we have to do those no ma at whatever cost if it's 567 million or 1.1 or 1.5 million we have what do we have we are bound to do legally so Mr. Mayor, members of council, I'll

speak and then Mark will probably clean up. So, the the city is legally bound to spend 567.5 million within that 10-year period. The 21 projects aren't um a legal requirement. They're what we initially contemplated we to do because as um Jacobs mentioned some of that stuff was based on planning documents and not design documents and had a rough order of magnitude of costs from 2016 2017 and

as we mentioned previously construction costs went up about 100%.

You're legally obligated to spend 567.5 million within 10 years. This has always been considered a revolving fund, right?

So basically what that means is that we'll probably do what we can within the 10 years and then some of the additional projects may need to go into year 11, 12, 13, 14, 15. I must have said something wrong cuz Dana is coming up to clean up some things. So D clarify, but Dana, go ahead. The the 10ear requirement is for us to issue the debt.

There is the ability to issue debt and to spend it down over a period of time subsequent to the issuance. So it's the issuance that's the trigger, not the spending, but they're closely related.

Yeah. So basically to clarify, we have to issue $567.5 million in debt within that time period, the 10-year time period.

Okay. And Josh, just uh really quick follow on to that.

Um, is that almost kind of like once the debt is then paid down and to the extent it it's paid down, does it free up additional capacity then to go ahead and complete the remainder of the projects or is that something that would be subject to citizen or council approval?

It's al it's is always subject to council's approval via appropriation.

But how council structured it was that it will continue to always create capacity for flood protection. Right. So it won't be used for other general fund projects. Council lockbox that funding to be used for flood protection projects, you know, so probably whatever we're not able to do within the first 10 years and funding limitations will carry forward into additional years.

And I I would say the 4.1 pennies grows every years as well, right? So each year a penny increases a substantial amount, right?

So that frees up and gives additional capacity. I think the last time we briefed the council in um December of last year when we typically get council overview of the city's finances, we gave you a presentation on the flood protection program as well. And I think we showed at that time when it was around 1.1 million, we were able to kind of identify about 870 million $900 million in bonding capacity to cover the

gap. likely there's more more capacity available now, but it's just trying to figure out how do you do it all within a time horizon, right? But safe to say that we will meet the bond referendum requirements. It's just some of the projects may need to go longer than we initially contemplated.

Okay. Anyone else?

I'll tell you what, it's a tough dilemma and you know, we just got to deal with the uh consequences of the economy as uh Patrick said over the years, you know, 100% increase in materials, labor costs, and things of that nature. And uh you know, we're doing the best we can, but we are honoring the spirit and intent of the referendum without question. Okay.

Thank you.

Okay, moving on. I think that was the only presentation. Um, uh, any discussion, uh, comments or things going on?

Anybody hush?

Um just want to start off with the uh thanks for everybody at the retreat when we had the discussion and the heartfelt uh remarks about um from my fellow council members concerning making a cola adjustment um to what current and future council members are are compensated. Um, I'd also like to thank staff for getting us the data that's showing a large number of the localities across the

Commonwealth have uh either already adjusted or planning to do a cola adjustment.

Um so I would also like to say that this adjustment for the for the TV, you know, those folks out there watching and going forward, uh, this won't go into effect until July of 27, I believe, if if it's approved. And, uh, everybody here at council will have either been through an election or have an election within a few months. So, uh, we're really not doing this for ourselves, per se. it's

bringing it up to u a level that is commensurate with the work that is being put in and uh if it had been added all along this is where we're where we're taking it um where I'm asking it to be taken um and the entire council could change um shortly thereafter from the time I uh from what I'm saying in July of 27 um therefore I believe it's the right

time to put it forward Um, we have said uh on several occasions when is the right time and there's a like I said there's a fable out there I believe that says if you ask seven people when is the best time for rain somebody's going to pick every day.

You're never going to have one day. It's going to be all seven days. So, um, where we are today, where we are then, the other part that I would like to have in there is that if if it has the the annual 3% or cola, whatever the cola is, if the employees are not getting it, then obviously we wouldn't we wouldn't we wouldn't get it either. But either way, I'm going to talk to Mark and his

team and uh begin to put it together.

Thanks.

Okay, Hutch, I appreciate what you said and I will go along with the will of council, but I will reiterate I will not participate with this.

Yes, sir.

Anybody else? Stacey. Yes. Um this is uh for everybody but maybe the city manager also. I've been in discussion with uh some members of the school board uh mainly the uh chair and the chair of the um school modernization committee. And there's a request that we have a joint meeting uh between council and the school boards on this school modernization committee uh to discuss the going forward with the princess an

um plan and in talking with them and talking with uh Rosemary who's also the liaison October 14th seems to work for all those involved and we to have, you know, staff give the same presentation to this school modernization committee that they gave to the school board regarding the Princess Hand uh um modernization.

School staff.

You would they would like school staff to give that presentation?

Yes, sir.

Yes, sir. Okay.

Okay. Anybody else at this point?

Um Josh, council comments. Is that correct?

Council comments. Um, I am having a town hall on Monday, September 22nd at Princess Anne High School from 6:00 p.m.

to 8:00 p.m. Um, somebody from the city attorney's office will be there to give a presentation on the, um, upcoming, um, referendum concerning the election system. So, people will have a chance to ask questions. Um and then um I I know I saw you mayor uh this weekend at India Fest uh and how delightful colorful I mean the cuisine the I mean just just the spirits in the room everybody in our

Indian-American community in Virginia Beach. I mean just it was wonderful. Um and uh I know you were there. I'm sure some others probably stopped in too but that's um certainly one to attend um at least I tell you it was packed. It was well represented by you know various uh you know races and just people and it was just people having a good time appreciating the good culture. Thank you

for bringing that up. Okay. Anybody else? Okay. As uh we often say, Virginia Beach is a city of heroes. And uh this past weekend uh my right-hand uh legislative aid, Monica uh whose husband tragically passed, a former police officer, was at the Virginia Public Safety Foundation in Richmond for the wall. and honored uh were there were uh Virginia Beach police uh master police sergeant officer David Neves and

officers Cam uh Cameron Gre uh Gribbon and uh Christopher Ree. And for the fire department, uh Katherine Matthew Chevarati and Captain Sha Land and master firefighter Matthew Gowena.

And uh it was a public safety memorial was con constructed to honor Virginia's public safety heroes who died serving their communities in Virginia. So uh major shout out to those folks.

And uh then along that line, this one will make you happy too. Hutch. Um we got a letter from I got a letter from uh Mark Perryman from Northark Airport. And if it's okay, I will read it. And dear Bobby, I want to com uh commend the members of the Virginia Beach Fire Department, Virginia Beach Emergency Medical Services, and Oceanana Naval Air Station that participated in our full-scale exercise on September 6th,

2025. The FA FAA mandated trienal exercise to is a chance to come together across jurisdictional lines to prof uh prepare for an aircraft accident. The dedication, professionalism and cooperation displayed by your agencies was outstanding.

uh the chance to train and demonstrate our inoperability with our mutual aid partners to help and to ensure a smoother operation during an actual event. Again, I express my u sincerest appreciation and thanks to your agencies and assisting our exercise and I look forward to the opportunities that continue to demonstrate our commitment to the region. So, I think that's really kind of cool. And then also another

reminder, uh, this Saturday and Sunday is the Oceanana Air Show. And if you haven't had the opportunity to go to this, it is fantastic. Over the weekend, over 300,000 people will be there. Um, and on Friday, they had think I think it's fifth graders go in for, you know, a special day of STEM training and everything.

They added some other jurisdictions now, right? I think the other couple of the other cities also attend.

Yeah. Chesape it's been a great but I'll tell you what it just shows the remarkable relationship that we have with uh you know the Navy and the military they're part of the DNA of this city and which really helps make us you know a great city going forward. Okay, at this point uh both of my ACE uh you know agenda item folks are out. So the mayor got the duty today. Okay. Okay.

Now, on ordinance and resolutions, um on the first one, there are two speakers, but it and it's the ordinance for the um at Ocean Hills neighborhood to the city code section 21 and to extend Sun uh Sunside 8 to April 5th of the residential parking at the historic Cavalier Shores. Um there's two speakers that will speak only if not uh speaking only if not on consent. Is it okay for consent?

Please if if okay with everyone consent but I've asked them not to speak unless they want to.

Okay.

Not to.

So it's okay to put that on consent.

And uh there is one speaker on J9.

Um you know that passion builders LLC's for certificate of appropriateness historical report decision on application to modify install white fencing. Uh I would think you would need to hear that mayor because it's an appeal and recommending recommend recommendation.

Sorry I can't speak today has been for denial.

Mark, do you want to think that's how we've done it in the past? You've always heard this.

Well, I'll defer to you.

I I guess there's a letter here that I guess we all got. Um I'm assuming it's from Eddie Bernard. Uh, well, it's from, you know, on their stationary, but it's a handwritten letter, and it says that they're willing to adjust the fencing, and I'm not sure how that flies. And I would think it would need to go back through review of the HRB before we take action on it cuz they recommend a

denial. And if there's some if they're willing to mitigate what they're doing, I think it needs to go back through the process before we take action on it.

You think we should just uh we should defer it until it goes back through.

That is certainly counsel certainly can defer it back to review the revised proposal. Council could also choose to accept the revised proposal if it chooses. It's entirely up to the discretion of the council. You know, Stacy, I think you bring that validity that we should run it, you know, through the folks. So, do you recommend a deferral?

I do.

Okay. How many days?

90.

90 days.

Yeah. Play it safe.

Thank you.

Okay. So, we're going to go ahead and defer.

Okay. Anybody object to any other thing under ordinances?

Okay. Moving on to planning.

Okay.

Uh we got two speakers on K6. We got two speakers on K7 and two you only have one speaker on K6 and seven and they are the applicants.

Okay.

So they don't they're not going to speak if they're Oh, okay. Um is any is everybody okay with uh K6?

And that is uh Charlie's Hass CC family trust conditional use permission sort per rental excuse me 213 court street. Is that okay for consent?

Okay. So we'll put that on consent and we got two speakers on K7.

It's just the just an applicant same way.

Okay. And that is district 6.

Go ahead and put that on consent.

Yes, please.

But and then on uh K1, there are two speakers. Okay. So, we'll hear that.

Okay. Is everybody else okay with the rest of planning?

Yes.

Okay.

All right. Here we go. Moving along. Uh, the chair will entertain a motion to recess into a closed session pursuant to the exemptions from the open meeting allowed by section 2.2371 111A, excuse me, code of Virginia as amended for the following purposes. legal matters, consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation where such a

consultation or briefing in an open meeting would adversely affect the negotiating negotiating or litigating posture of the public body percentage soon section 2.23711A 23711A.

That would be Atlantic Park. And then publicly held property discussions or consideration of the acquisition of real property for public purpose or disposition of public property held property where discussion in an open meeting would adversely affect the bargaining position or the negotiation strategy of the public fight pursuant to section 2.2 3711 A3. And we got a district 10 and a district four.

Then we got a public contract discussion or award a public contract involving the expenditure of public funds and discussions of the terms or scope of such contract where discussions in an open session would adversely affect the bargaining position or negotiation strategy of the public body and that would be project football.

Security matters. Discussion of the reports or plans related to the security of any government facility, building or structure on the safety of persons using such uh facility, building or structure pursuant to section 2.23711A19 to 3711A19 and that would be election security and personnel matters discussion considerations or interviews of prospective candidates for employment assignment appointment promotion

performance demotion salaries discipline or resignation of specific public officers appointees employees and public uh body pursuant to section 2.23711A1 to 3711A1 and that would be uh uh you know council appointments of boards, commissions, committees, authorities, agencies and appointees and performance of council appointees. Do I have a motion?

All right. Roll call. Councley Chief.

Hi.

Ci.

Hi.

Green. Hi.

Hi.

Hi.

Hi.

I Okay, we're German to close.